8.
Documents
In 
Documents
, you can write new and edit existing text documents. You can insert and view images and other files in the
documents.
Documents
 is one of the applications available in the 
Office
 group. 
Office
 also contains 
Sheet
 and 
Presentations
 applications,
Calculator
, and 
File manager
 application for file and folder management. To open the 
Office
 group, select 
Desk
 > 
Office
, and
press 
Open
.
You can open, edit, and save documents created with Microsoft Word for Windows versions 97 and later. Note that not all
features and formatting of the original documents will be supported. The original document must not be password protected.
Documents created with other versions of Microsoft Word may only be viewed.
Working with documents
Move within the document with the joystick, and select text by pressing Shift+scroll left right, up, or down.
Tip: The menu contains many options that are familiar from other text editing applications.
To create a new document, open the 
Documents
 application and start writing in the new document that is opened, or press
Menu, and select 
File
 > 
New document
 > 
Blank document...
. Write text or paste it from another document.
To open an existing document, press Menu, and select 
File
 > 
Open...
. Browse for the folder where the file is saved.
Tip: To open recently used documents, press Menu, and select 
File
 > 
Recent documents
.
To copy or cut selected text, press Menu, and select 
Edit
 > 
Copy
 or 
Cut
. To paste the text, go to the document where you want
to add the text, press Menu, and select 
Edit
 > 
Paste
.
To paginate a document, press Menu, and select 
Tools
 > 
Paginate
. This command divides the document into pages and updates
the page numbering.
To insert page breaks or line breaks into a document, press Menu, and select 
Insert
 > 
Page break
 or 
Line break
.
To count words, press Menu, and select 
Tools
 > 
Word count
.
To search for text in the document, press Menu, and select 
Edit
 > 
Find...
. Enter the text you are looking for, and press 
Find
. To
refine the search criteria, press 
Options
. To replace the found item with something else, press 
Replace
, enter the replacement
text, and press 
Replace
.
To save and close a document, press 
Exit
. If you have modified the file, press 
Save
 to save the document with a default file name.
Press 
Save as
 to specify the file name and location, or press 
Discard changes
 to close the application without saving any changes.
To save a file in a different format, press 
Change format
.
To view the structure of a document, press Menu, and select 
View
 > 
Outline...
. The document is structured by different levels
of headings. Heading 1 is the top level, Heading 2 comes second, and so on. Body text is not shown in the document outline. To
view more levels in the document outline, press 
Expand
. To hide the lower levels, press 
Collapse
. To jump to a particular heading
in the document, select the heading, and press 
Go to
.
To hide or make text markers visible, press Menu, and select 
Tools
 > 
Preferences...
. On the 
Basic options
 page, you can define
whether tab, space, and paragraph marks are shown in the document. On the 
Advanced options
 page, you can define whether
forced line breaks, nonbreaking spaces, and hard hyphen marks are shown in the document.
To open a particular page in a document, press Menu, and select 
Tools
 > 
Go to page...
. In the 
Go to
 dialog, you can see how
many pages there are in the document and select a page you want to jump to. Enter the page number, and press 
Done
.
Formatting documents
You can modify the style of a document on a font and paragraph level. You can use different fonts, font sizes, and styles. You
can apply different predefined or user defined styles by either modifying particular pieces of text separately, or by using a
template on which the style of the text is based.
To format text, select the text, press Menu, and select 
Format
 > 
Font...
, 
Formatting
, 
Bullets...
, or 
Paragraph
. Select the appropriate
formatting option. For example, you can add bold, italic, and underline formatting, change the font size and color, and add
bullets and borders.
Copyright   2005 Nokia. All Rights Reserved.
44





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